Top 5 tips on finding your perfect Office Space

Your start-up is growing, you find yourself running out of space in the home office. Your Director has asked you to look at opening a new branch. You’re the CEO of a small business that’s won a new contract and need to expand quickly.

These are all good problems to have, however looking at renting office space for the first time can be a daunting process especially in a city with many different office providers. Where do you start?

While there are pro’s and cons to taking serviced office vs traditntal leased space for this article we are focussing purely on serviced or ‘flexible workspace’.

So, here are our Top 5 Tips on Finding Your Perfect Office Space.

  1. Space planning

Before you start looking think about the space you need. Typically, serviced office space providers will allocate 30 square foot per person (Kingsford give 40 square foot per person). For example 4-person office will be 120 to 160 square foot. More flexible workspace providers will let you upscale if you need to grow.

If you require room for meeting table add another 25  square foot per conference chair.

  1. Price, location and Budget

Try to establish a budget but be realistic. Office space providers are a bit like hotels, you get budget providers, mid-market and high-end providers.

Location and type effects pricing too. Mid-market and higher end providers tend to be more centrally located with more luxurious touches, with dedicated Front of House Managers, whilst budget providers tend to be on the outskirts of a large town or city and offer less in the way of amenities. Offices with superior views will be more expensive that an internal office.

Coworking (Hot-desks or fixed desks in a shared environment) is growing massively in popularity and is a cost effective option for start-ups or 1 to 3 person team. Prices and packages vary widely, at Kingsford our packages start from £90 per month.

London prices for fully serviced private offices range from £500 up to a whopping £1,000 per desk , whilst secondary cities such as Manchester , Glasgow or Edinburgh would typically range from £200 to £350 per desk. Again this depends on the size, type and location of office space.

Office space to rent Edinburgh
Serviced Office space at Kingsford

When looking pricing be mindful not to compare apples with pears. Is the space fully inclusive or are things like broadband, meeting rooms and coffee extra?

  1. Do your research

Before you even book an appointment to view a space, check out the providers website, blog, LinkedIn and Instagram pages. This will give you an idea of the sense of community, services offered , engagement with customers and general brand values.

  1. Think about your team

The basics that are important to most office based workers – a smaller commute or good transport links, natural light, fast reliable broadband and kitchens/breakout space with tea/coffee facilities.

Serviced Office Kitchen
Kitchen at Kingsford Office Dublin Street

Different generations also tend to work differently – older workers may prefer traditional private office space with fixed desks whilst younger workers may be more inclined to work in an open collaborative hotdesking or coworking environment. You know your team best so will know what will work for them.

Higher end workspaces may offer an inbuilt perks package for your employees – at Kingsford we offer complimentary tea, coffee, soft drinks, regular free beer and prosecco socials along with member nights out and discounts at local bars, restaurants and gyms.

  1. How flexible is the space?

You may be planning scale quickly grow or looking to start slowly. Questions to ask are what are the minimum and maximum agreement terms? Can you upgrade to a bigger space easily? Are there annual rent or licence fee increases?

I hope you found this useful. If you have any other tips , let us know in the comments below.

About the author

Steven Carr is Head of Kingsford Office a leading Edinburgh provider of high end Serviced and Coworking Space and has worked in the serviced office industry for several years for some of the leading providers in the Sector. Kingsford Office is leading Edinburgh provider of high end serviced office and Coworking. Our agreements are fully inclusive, hassle free with terms to suit you.

5 things to do in Edinburgh City Centre on your lunch hour

We’re all busy people. How many of us skip our lunch or wolf down a sandwich at our desks? I know I’m guilty of this. A recent Bupa survey revealed that nearly two thirds of people lunch for less than 20 minutes while 28% skip it entirely.

Whether you’re an employee or business owner, taking your lunch break is vital to boosting productivity and reducing stress levels. Here’s some suggestions:

Go out for lunch with colleagues or friends

When I am sitting on my own, I tend to browse my phone, checking social media and then I start checking work emails. Going for lunch gives you a chance to unwind and speak to colleagues or meet up with friends.

At our coworking space in Dublin Street our Community Manager Cara has started organising bi-monthly member lunches – some great places to get an express lunch is The Magnum on Albany Street (10% off for Kingsford Members), Dishoom in St Andrews Square or for something super quick, healthy and cheap try the Tempting Tattie.  All have excellent reviews on Tripadvisor.

Go for a Walk

Edinburgh is beautiful. I am still in awe of the historic architecture. Getting out of the office for a breath of fresh air. One amazing place to go for a walk is Dean Village which is like something out of Harry Potter. Princes Street gardens is also a must. Also, if you are a Kingsford Office member you can get access to the private Queen Street Gardens, perfect spot for clearing your mind.

Join a fitness class or a gym

Ok maybe the wrong time of the year to suggest this! Exercise is a great stress reliver. Getting fit also makes you feel more self-confident. Bannatynes in Queen Street and Nuffield Health in the Omni Centre do a range of classes from Yoga to Metafit. If you are a Kingsford customer all of our locations are equipped with showers and with our member perks program you get an amazing 20% off memberships at Pheonix Fitness on Albany Street.

Go to Jenners on Princes Street

Before Harvey Nicks there was Jenners, it has been through a turbulent time recently with the Sports Direct takeover however it’s still our version of Liberty London and well worth going for a browse even if it’s a while to payday. The building, opened in 1838, still retains much of its character.

Visit the museum

Beautiful glass atrium events space Edinburgh wedding venue
The National Museum Atrium

The National Museum of Scotland on Chambers Street, with its awe-inspiring glass atrium and fascinating exhibitions is a fantastic place to get your culture on. It is also Free, but I would suggest making a donation, those giant animal skeletons are not going to polish themselves.

What is this trendy Coworking malarkey anyway? And why it is the future

The Coworking Revolution 

Coworking has got massive. The global market value flexible workspaces is estimated at an approximate £21 billion.  What exactly is Coworking and why is it taking over the world?

It all started in 2005 when a computer programmer named Brad Neuberg, wanting the structure and community of an open plan office but for freelancers, rented space kickstarting the Coworking revolution

Coworking essentially is a shared workspace community for like-mind indiviauls that saves the traditional costs of leasing private office space.

It’s estimated there are over 14,000 Cowork spaces in the world, with almost 4 million users. Many are niche and tailor towards to non-profits or tech startups.  More recently there are now woman only spaces. Some spaces are as unique as their members; you’ll find spaces in castles, vans , churches and even on boats.

Likewise, coworking is more relevant as people value time and flexibility more than traditional perks such as bonuses.

Edinburgh Coworking Space
A successful coworking space in the heart of Edinburgh

Kingsford Business Club 

At Kingsford Business Club Dublin Street we cater to a discerning crowd of entrepreneurs and freelancers in the heart of Edinburghs historic Newtown. Our listed Georgian building offers members a beautiful relaxed space to work in.

Members get access to an exclusive Kingsford Card giving preferential rates and offers at local restaurants, bars and shops.

Most importantly is the human touch. We celebrate our members milestones and successes, personal and professional.

To try us for the day for free or for more information send an email to